Last modified: October 2020
We operate our site and our services in compliance with applicable data protection laws, including the EU General Data Protection Regulation ("GDPR") and the California Consumer Privacy Act ("CCPA"). For more information, please see Section 6 "YOUR RIGHTS UNDER GDPR". If you are a California resident, please also see section 7 "INFORMATION FOR CALIFORNIA RESIDENTS."
You can contact us if you have any question about our privacy practices. We will be happy to provide you any assistance you may need.
1. WHO DECIDES “HOW” AND “WHY” YOUR PERSONAL DATA IS PROCESSED?
The following company decides how and why your personal data is processed, and for GDPR purposes is the “Data Controller”:
Docler Services S.à r.l., a private limited liability company incorporated in Luxembourg, with registered address at 44, Avenue John F. Kennedy, L-1855, Luxembourg, Grand Duchy of Luxembourg.
2. WHAT PERSONAL DATA DO WE PROCESS?
The data we collect and process varies depending on whether you are a Visitor or if you submit a request to our website to participate to one of our talks (Participant).
Personal data you provide when you submit a request
If you choose to submit a participation request on our Website, we will ask you to provide the following information:
Information collected by cookies and other technologies
3.WHY DO WE PROCESS YOUR PERSONAL DATA?
We use the information we collect for the following purposes:
We process this information to perform the contract that we have with you. We use the personal data you provided us when submitting to an event on our website. The submission allows you to participate to the event you submitted to.
Ensure a safe and Trusting Environment
To protect you and our business, we use your personal data to detect and prevent fraud/illegal activities, and for security & risk assessment.
We have a legitimate interest in keeping you and our business safe.
Comply with any legal requirements and enforce our legal rights
We may rely on a legal obligation to process your personal data. For example, we must retain your information to maintain legally required accounting records.
We may also use your information to respond to requests of competent authorities or given our legitimate interest to establish, exercise or defend legal claims. If necessary, we would use your data to investigate issues.
4. WITH WHOM DO WE SHARE YOUR DATA?
We share a portion of your personal data with the following parties:
Entities of our Companies’ Group
We share your personal data with the following companies of our group based in Luxembourg and Hungary, as they are helping us to deliver the services to you:
Docler Services S.à r.l., 44, Avenue John F. Kennedy, L-1855, Luxembourg, Grand Duchy of Luxembourg
Law enforcement agencies or governmental authorities
To the extent permitted by applicable laws, we may also share information with law enforcement agencies or authorities, if such disclosure is reasonably necessary for the following:
to comply with our legal obligations
to respond to information requests for fraud investigations and other alleged illegal activities
to enforce and administer our Terms and Conditions
to protect our rights or defend ourselves against any claims
Your information may be transferred to another entity of our group (i.e. reorganization, restructuring, etc.) or third party (i.e. sale, merger and/or acquisition, etc.) if part (more than 50%) or whole of the business (or related assets) is either directly or indirectly transferred or falling under the control of the new owner.
5. HOW DO WE PROTECT AND HOW LONG WE RETAIN YOUR PERSONAL DATA?
We implement various security measures, technical and organizational, to grant protection to your personal data against unauthorized access, modification, disclosure or deletion.
We implement data loss prevention systems against leakage, theft and data breach. We periodically test our IT systems and do penetration tests. Our Website incorporates reasonable security technologies available to ensure safety of its users and the safekeeping of their related information.
We will retain personal data for as long as we consider it necessary to:
Provide you the service
For example, we may keep your information in order to calculate the Participants submitted to an event.
Legal Obligation Compliance
For example, we may keep some of your information for legal reporting and auditing obligations.
Legitimate Interests and Business Conduct
Establishing, exercising or defending legal claims
Fraud/illegal activity detection and prevention
As we have said, the protection of your information and our Website from accidental or malicious loss and destruction is one of our top priorities.
If you have a question about any specific retention periods of certain personal data, please contact us via the contact details provided in clause 8: "How to contact us?".
6. YOUR RIGHTS UNDER GDPR
Information on the transfer of your personal data outside of the European Economic Area?
As we are a Luxembourg based company, we comply with the EU Data Protection Regulation, “GDPR.” Regardless of whether you are located in Europe or elsewhere, our own location in Europe requires us to comply with GDPR. You can read the entire Regulation here.
If we transfer your personal data outside of the EEA, we endeavor to ensure that your rights and freedoms in respect of the processing of your personal data are adequately and appropriately protected. For this purpose, we utilize the Standard Contractual Clauses approved by the European Commission that you can find here.
What are Your Rights Regarding Your Personal Data?
We have done our best below to explain what your rights are under GDPR and how you can exercise them. If, despite of our below explanations, you are still unsure about the actions you can take or the conditions of exercise of your rights, you can contact us and we will provide you with all the assistance you need when exercising your rights. You may also contact us, at any time, before exercising any of your rights, and we will reply to your request as quickly as possible.
We will provide you with information on actions taken within one month of the day of receipt of your request. Only in exceptional circumstances, when we face complex and a high number of requests, we may extend this period of response up to two further months.
Please note that rights may be exercised free of charge. However, unfounded or excessive requests, in particular because of their repetitive character, will lead to the payment of a fee.
Please also understand that, because your privacy is so important for us, we may ask you to provide additional information before executing your request.
Data access and data portability
You have the right to access the personal data that we hold about you by requesting a copy of your personal data, free of charge, sending us an email to firstname.lastname@example.org.
If we consider that your request is manifestly unfounded or excessive (e.g., due to multiple requests in a short period), we may refuse to act or charge a reasonable fee taking into account the administrative costs for providing you with the information.
In certain cases, you are also entitled to request copies of personal data that you have provided to us in a structured, commonly used, and machine-readable format and/or request us to transmit this information to another service provider (where technically feasible). To exercise this right, you can send an email to email@example.com
Rectification of inaccurate or incomplete data
You have the right to request that we correct any inaccuracies in your personal data.
For this purpose, you can send us an email to firstname.lastname@example.org
If you no longer want us to use your information, you can request that we erase your personal data.
If you face any difficulties on your request, please contact us at any time.
Please note that even if you request the erasure of your personal information, we will retain some of it for as long as we consider it necessary for compliance with our legal obligations or other legitimate interests as explained above in section 5 “How do We Protect And How Long Do We Retain Your Personal Data?”.
Right to object
We process your data for a variety of reasons as explained in section 3 “Why do We Process Your Personal Data?”.
Applicable law may entitle you to require us not to process your personal data for some specific purposes where such processing is based on legitimate interest. If you object to such processing we will stop processing your personal data for those purposes.
In specific situations, we may have to refuse the execution of your request. This would be the case where we have legitimate grounds to continue such processing or if we have to establish, exercise or defend legal claims.
Right to restriction of processing
You have the right to request that we stop processing your personal data, while we resolve any issues.
This is only possible in the following four cases:
Accuracy: If you contest the accuracy of your personal data, processing would be stopped while we verify your claim.
Legitimate Interest: If you object to a processing activity based on legitimate interest, you can require the processing operation to be put on hold while we verify your grounds for objecting.
Unlawful Processing: You can request the restriction of data processing if you consider your data is being processed unlawfully, but do not wish your data to be immediately erased.
Data Storage: We have no further need for the data but you require it to establish, exercise, or defend legal claims.
Despite your request, we may continue to process your data if we have to establish, exercise, or defend legal claims. We will notify you before lifting a restriction.
Right to lodge a complaint with a supervisory authority
If you consider that our processing of your personal data infringes the GDPR or any other applicable national laws, you have the right to lodge a complaint with a supervisory authority (e.g. your local authority or the CNPD).
7. INFORMATION FOR CALIFORNIA RESIDENTS
Please note that we do not “sell” your personal data, as that term is defined in CCPA.
Your Right to “Know” and to Request Deletion
You have the right to know the categories and specific pieces of personal data we have collected about you. You have the right to know the categories of sources from which the personal data has been collected, the business or commercial purpose for collecting or selling personal data, and the categories of third parties with whom we share personal data.
You also have the right to request deletion of personal data we’ve collected or maintain. Please note this right is subject to certain exceptions, including without limitation our retaining information as necessary to protect against malicious, deceptive, fraudulent, or illegal activity, to comply with our legal obligations, and for other internal purposes.
To exercise these rights, you can contact us as provided in Section 9 “How to Contact Us?”. Please note that any requested disclosures in connection with a request to know will only apply to the 12-month period preceding the request, and you are entitled to request disclosure twice in any 12-month period.
Personal Information Disclosed
You also have the right to know what categories of personal data we’ve disclosed for a business purpose, and the third parties to whom that information was disclosed.
Your Right to Non-Discrimination
You have the right not to receive discriminatory treatment for the exercise of the privacy rights conferred by CCPA, including but not limited to by denying you services, charging different prices or rates, or providing you with a different level or quality of services. Please note, however, that the exercise of some of your rights (e.g., to delete your data) may render it impossible for us to continue to deliver services to you.
Your Right to Use an Authorized Agent
You have the right to designate an authorized agent to make a request under the CCPA on your behalf. To designate an authorized agent, please contact us as provided in Section 9 “How to Contact Us?” below. In order to verify you have authorized an agent we may require a signed, written authorization from you.
Do Not Track
Some browsers have a “do not track” feature that lets you tell websites you do not want to have your online activities tracked. Because these features are not yet uniform, we do not presently respond to “do not track” signals. We will however treat any “do not sell” or similar signals as opt-out requests under CCPA.
If we make any important changes, we will let you know by placing a notice on the relevant site and/or contact you directly, using other methods such as email.
9. HOW TO CONTACT US?
Docler Services S.à r.l.
44, Avenue John F. Kennedy
Grand Duchy of Luxembourg
We are also happy to inform you that we have an employee dedicated to ensuring your privacy, our Data Protection Officer. You can directly reach our Data Protection Officer via email at: email@example.com or mail to the following address:
To the attention of the DPO
Docler Services S.à r.l.
44, Avenue John F. Kennedy
Grand Duchy of Luxembourg